Document Control

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The importation process can be costly and frustrating. Paperwork delays can be as long as 7 days. Costs to your business include carrying charges, lost goodwill (unhappy customers) and lost sales. Sam-Son will help you through this process and allow you to reassert the control you require. One of the tools we use to assist you is the form outline below.  To download the complete form, please contact Sam-Son Logistics at 800-677-2535.

EXPORTER/VENDOR NAME   PURCHASE ORDER NO.  
CONTACT   E-MAIL ADDRESS  
PHONE NO.   FAX NO.  
SHIPPING COMPANY      
CONTACT   E-MAIL ADDRESS  
PHONE NO.   FAX NO.  
US CUSTOMS BROKER      
CONTACT   E-MAIL ADDRESS  
PHONE NO.   FAX NO.  
       
Confirm Receipt of PO by VENDOR, by Day after transmission of the PO  
Confirm Production/Distribution Date by VENDOR, As quickly as possible  
Confirm use of your SPECIFIED US HARMONIZE CODE TARIFF NUMBERS & Product Description FOR THE COMMERICAL INVOICE  by VENDOR, Prior to shipping  
Confirm Routing/Shipping instructions to your VENDOR, ASAP  
Confirm expected shipping charges with your shipping company.  Every Time!  
Receive copies of Proposed Commerical Invoice, Packing Slip & House/Factory Bill of Lading, PRIOR to SHIPPING for your review and approval  
Verify Notify on the Bill of Lading is your US Customs Broker, with their contact information  
Approval or Amended Documents.  If Amended, repeat these 3 steps.  
Confirm Dispatch/Pick-Up by your SHIPPING COMPANY Date & Time  
Confirm Shipping schedule with your SHIPPING COMPANY, Ship Date from Port, Expected arrival date at US Port  
Confirm Receipt of Documents from Shipping Company to your US Customs Broker contact. Must occur no less than 72 hours before the container leaves the foreign port.  DO NOT MISS this STEP!!!!  
Confirm with US Customs Broker Completion and Submission of the ISF (US Customs form 10-2), must be submitted 48 hours prior to Shipping from the Foreign Port  
Confirm Receipt of all Vendor completed documents: minimum will be a Commerical Invoice, Packing Slip & House/Factory Bill of Lading, upon pick-up by your shipping company.  Review and approve information.  If there is a necessary change, have vendor amend documents ASAP.  If amendments are needed following departure from the foreign Port, consult your US Customs Broker.  
Confirm Receipt of Documents with your Shipping Company's US office!  Do this immediately following the ship date from the foreign port.  It may take several days for them to confirm receipt.  Do NOT let them tell you "We'll get them", CONFIRM the receipt.  
Confirm Arrival Date with your Shipping Company, at least 72 hours ahead of the expected arrival.  You should have received an expected container "Arrival Notice" from your shipping company.  
Notify and verify with your US Customs Broker the expected arrival of the container at least 48 hours ahead of arrival.  
Confirm Release of Container from US Customs…arrange notification with your US Customs Broker  
Confirm Pick-up/Dispatch of Container from Port to your destination